Privacy Policy

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1. Who We Are

The Education Management Information System (EMIS) Portal is operated by the Ministry of Education, Republic of Ghana, to support official education planning, monitoring, and reporting.

2. Information We Collect

• School identification details (codes, location, ownership)
• Learner and enrolment statistics
• Teacher and staff information (where applicable)
• Facilities and infrastructure information
• System access logs and usage data (for security and audit)
• Contact details submitted through support or data request forms

3. How We Use Information

• Support national education planning and policy decisions
• Produce official statistics, dashboards, and reports
• Validate and verify institutional records
• Improve service delivery and data quality
• Maintain system security, audit trails, and accountability

4. Legal Basis

EMIS processes information in line with the Ministry of Education’s mandate and Ghana’s Data Protection Act, 2012 (Act 843).

5. Data Protection Registration

6. Data Sharing

Access to EMIS data is controlled and limited to authorised users and approved institutions for official purposes. Data may be shared with relevant Ministry units, Ghana Education Service structures, and approved government agencies for planning and statistical work.

7. Security

We apply technical and organisational measures such as access controls, authentication, logging, and audit trails to protect information.

8. Retention

Information is retained according to government record-keeping requirements and national statistical needs.

9. Your Rights

Where personal data relates to identifiable individuals, requests to access or correct information may be made through official Ministry channels.

10. Contact

For privacy or data protection enquiries, contact the EMIS Directorate, Ministry of Education, Ghana.

11. Updates

This policy may be updated periodically. Updates will be published on this page.